Rotorua Trade Show Terms & Conditions
Thursday, 2 November 2023, 4 PM – 7 PM, Rotorua Racecourse, 274 Fenton Street, Rotorua
Stand Information
Each exhibitor area measures 2.5m x 2.5m and includes the following:
- 1 x Trestle Table & Table Cloth
- 1 x Chair
- 1 x Power Outlet (if requested)
Cost per Stand: T$200+GST
T$50 off when registered before Friday, 20 October 2023 using discount code EARLYBIRD
Black Cardholders receive a free stand
Platinum Cardholders and Out of Town members receive a 50% discount
Adds ons:
- T$100+GST – EFTPOS Terminal
- T$25+GST – Table
- T$20+GST – Chair
- Free Power
- Free Changing Room
Location
Rotorua Racecourse, 274 Fenton Street, Rotorua
Exhibition Set Up
Thursday, 2 November 2023, 10 AM – 3 PM
Opening Hours
Thursday, 2 November 2023, 4 PM – 7 PM
Dismantling
Thursday, 2 November 2023, no earlier than 7 PM
Exhibition Stands
T$200+GST per stand
Each stand will include:
1/ Octex Panels
2/ 1 x table (1.8m)
3/ 1 x table cloth
4/ 1 x chair
5/ Lighting
6/ Flooring material is carpet
Deliveries
Exhibitors may have goods delivered on the day only. These must be clearly marked with your company name and stand number. There are no facilities for storage prior to this date. All goods must be removed the same day by 8 PM
Car Parking
There are car parking facilities at Rotorua Racecourse.
Catering
Food and refreshments will be available from 5 PM.
Regulations
1/ All products and services available at the show must be for sale on full trade.
2/ Exhibitors are responsible for the delivery, set up, and removal of all their displays and materials. All rubbish is to be removed while setting up and packing up – rubbish bins provided.
3/ Stands must be occupied by 3 PM; if you are going to arrive after this time then you must advise us prior to the show. Bartercard reserves the right to on-sell any unoccupied stand at 4 PM on the day of the Trade Show.
4/ Stands must not be dismantled before 7 PM.
5/ Exhibitors must keep their displays within the confines of their own stand, no encroaching of displays, signs, or marketing into or above the aisles – unless by prior arrangement.
6/ Exhibitors are responsible for removing all fastenings attached to any panels – panels damaged that cannot be used again will be charged at $50+GST per panel.
7/ Exhibitors must ensure they eliminate the risk of harm to themselves or any other person during set up, during the show, and whilst dismantling their displays.
8/ Exhibitors to supply sufficient staff to assist with set up and dismantling of stands. Stands are to be attended at all times.
9/ Bartercard accepts no liability for loss or damage to any property.
Cancellation Policy
Within 14 days (in writing) of the show commencing, you are liable for 50% payment; ‘No Shows’ are liable for 100% payment. This includes stands that are free of charge.
