Rotorua Trade Show Terms & Conditions

Wednesday, 18 November 2020, 4PM – 7PM, Rotorua Racecourse, Arawa Park, Fenton Street, Rotorua

Stand Information
Each exhibitor area measures 3m wide x 2m deep x 2.3m high and includes the following:

  • 1x Trestle table & Table cloth
  • 1x Chair
  • 1x Power outlet (if requested)

Cost Per Stand: T$200+ GST per stand

T$50 off when registered before 19 October 2020 using discount code EARLYBIRD

Black & Platinum cardholders receive a free stand

Add ons:

  • T$100+ GST – EFTPOS Terminal
  • T$25+ GST – Table
  • T$20+ GST – Chair
  • FREE – Power
  • FREE – Changing Room

Location
Rotorua Racecourse, Arawa Park, Fenton Street, Rotorua

Exhibition Set Up
Wednesday, 18 November 2020, 10AM – 3PM

Opening Hours
Wednesday, 18 November 2020, 4PM – 7PM

Dismantling
Wednesday, 18 November 2020, no earlier than 7PM

Exhibition Stands
T$200+GST per stand

Each stand will include:
1/ Velcro receptive partitions 2.3m high to which articles may be attached by velcro hooks, staples or picture hooks
2/ Signage with exhibitors name – one per stand
3/ 1 x table (1.8m)
4/ 1 x table cloth
5/ 1 x chair
6/ Lighting
7/ Flooring material is carpet

Deliveries
Exhibitors may have goods delivered on the day only. These must be clearly marked with your company name and stand number. There are no facilities for storage prior to this date. All goods must be removed the same day by 8PM

Car Parking
There are car parking facilities at Rotorua Racecourse.

Catering
Food and refreshments will be available from 5PM.

Regulations
1/ All products and services available at the show must be for sale on full trade.
2/ Exhibitors are responsible for the delivery, set up and removal of all their displays and materials. All rubbish to be removed while setting up and packing up – rubbish bins provided.
3/ Stands must be occupied by 3PM; if you are going to arrive after this time then you must advise us prior to the show. Bartercard reserves the right to on-sell any unoccupied stand at 4PM on the day of the Trade Show.
4/ Stands must not be dismantled before 7PM.
5/ Exhibitors must keep their displays within the confines of their own stand, no encroaching of displays, signs or marketing into or above the aisles – unless by prior arrangement.
6/ Exhibitors are responsible for removing all fastenings attached to any panels – panels damaged that cannot be used again will be charged at $50+GST per panel.
7/ Exhibitors must ensure they eliminate risk of harm to himself or herself or any other person during set up, during the show and whilst dismantling their displays.
8/ Exhibitors to supply sufficient staff to assist with set up and dismantling of stands. Stands are to be attended at all times.
9/ Bartercard accepts no liability for loss or damage to any property.

Cancellation Policy
Within 14 days (in writing) of the show commencing, you are liable for 50% payment; ‘No Shows’ are liable for 100% payment. This includes stands which are free of charge.