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End of Year Trade Show Terms & Conditions

Thursday, 21 November 2024, 1 PM – 7 PM, Auckland Showgrounds (Pavilion 1), 217 Green Lane West, Epsom, Auckland 1051                        

Stand Information
Each exhibitor area measures 3m wide x 2m deep x 2.3m high and includes the following:

  • 1 x trestle table (1.8m)
  • 1 x tablecloth
  • 1 x chair
  • 2 x 150-watt spotlights
  • Power outlet

Velcro receptive partitions are 2.3m high.  Articles may be attached by Velcro hooks, staples, or picture hooks.

Cost Per Stand: T$499+GST.

T$50 off when registered before Friday, 18 October 2024, using discount code EARLYBIRD.

Black Cardholders receive a complimentary stand.

Platinum Cardholders and Out of Town members receive a 50% discount.

Add-ons:

  • T$100+GST – EFTPOS Terminal
  • T$25+GST – Table
  • T$20+GST – Chair
  • T$25+GST – Changing Room (upon request only).

Exhibition Set-Up
Thursday, 21 November 2024, 8.30 AM – 12 PM.

Opening Hours
Thursday, 21 November 2024, 1 PM – 7 PM.

Dismantling
All stands must be packed down and out by 8 PM. Exhibitors must remove any rubbish and boxes and leave the area clear of debris.

Deliveries
Exhibitors may have goods delivered on the day only. These must be clearly marked with your company name and stand number. There are no facilities for storage prior to this date. All goods must be removed the same day by 8 PM.

Car Parking
There are car parking facilities.

Catering
Food and refreshments will be available for purchase throughout the show.

Regulations
1. All products and services available at the show must be full trade.
2. Exhibitors are responsible for the delivery, set up, and removal of all their displays and materials. All rubbish is to be removed while setting up and packing up – rubbish bins provided.
3. Stands must be occupied by 12 PM; if you are going to arrive after this time, you must advise us prior to the show. Bartercard reserves the right to on-sell any unoccupied stand at 12 PM on the day of the Trade Show.
4. Stands must not be dismantled before 7 PM.
5. Exhibitors must keep their displays within the confines of their own stand, with no encroaching of displays, signs, or marketing into or above the aisles – unless by prior arrangement.
6. Exhibitors are responsible for removing all fastenings attached to panels. Panels damaged and unable to be used again will be charged $50+GST per panel.
7. Exhibitors must comply with all health and safety regulations as set out by the Auckland Showgrounds, which will be included in your exhibitor pack.
8. Exhibitors must wear a Hi-Vis vest during exhibition set up and dismantle.
9. Children under 15 are not allowed in the pavilion during exhibition set up and dismantle.
10. Exhibitors must wear closed-toe shoes during exhibition set up and dismantle; they may not wear bare feet, sandals, or jandals.
11. Exhibitors must supply sufficient staff to assist with setting up and dismantling stands. Stands must be attended to at all times.
12. Bartercard accepts no liability for loss or damage to any property.
13. Please ensure you remove ALL your own rubbish at the end of the show.  A fine will be imposed if anyone is caught littering.

Cancellation Policy
Within 14 days (in writing) of the show commencing, you are liable for 50% payment; ‘No Shows’ are liable for 100% payment. This includes stands that are free of charge.

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