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Queenstown Trade Show Terms & Conditions

Tuesday, 21 November 2017, 2:30PM-8PM, Lake Hayes Pavilion, 1/719 Gibbston Highway, Lake Hayes

Stand Information
Each exhibitor area measures 3m wide x 2m deep x 2.3m high and includes the following:

  • 1x Trestle table & Table cloth
  • 1x Chair
  • 2 x 150 watt spotlights
  • 1x Power outlet (if requested)

Cost Per Stand: T$100+ GST per stand

T$50 off when registered before Monday 16, October 2017 using discount code EARLBIRD2017

Black & Platinum cards receive a free stand

Lake Hayes Pavilion, 1/719 Gibbston Highway, Lake Hayes

Exhibition Set Up
Tuesday, 21 November 2017, 10:30AM – 1PM

Opening Hours
Tuesday, 21 November 2017, 2:30PM-8PM

Tuesday, 21 November 2017, no earlier than 8PM. Must be cleared before 10PM.

Exhibition Stands
T$200+GST per stand

Each stand will include:
1/ Signage with exhibitors name – one per stand

2/ 1 x table (1.8M)

3/ 1 x table cloth

4/ 1 x chair

5/ Flooring material is wood

Exhibitors may have goods delivered on the day only. These must be clearly marked with your company name and stand number. There are no facilities for storage prior to this date. All goods and rubbish must be removed the same day by 10PM

Car Parking
There are car parking facilities at Lake Hayes Pavilion.

Food and refreshments will be available from 5PM.

1/ All products and services available at the show must be for sale on full trade.
2/ Exhibitors are responsible for the delivery, set up and removal of all their displays and materials. All rubbish to be removed while setting up and packing up – rubbish bins provided.
3/ Stands must be occupied by 1PM; if you are going to arrive after this time then you must advise us prior to the show.
4/ Stands must not be dismantled before 8PM.
5/ Exhibitors must keep their displays within the confines of their own stand, no encroaching of displays, signs or marketing into or above the aisles – unless by prior arrangement.
6/ Exhibitors must ensure they eliminate risk of harm to himself or herself or any other person during set up, during the show and whilst dismantling their displays.
7/ Exhibitors to supply sufficient staff to assist with set up and dismantling of stands. Stands are to be attended at all times.
8/ Bartercard accepts no liability for loss or damage to any property.

Cancellation Policy
Within 14 days (in writing) of the show commencing, you are liable for 50% payment; ‘No Shows’ are liable for 100% payment. This includes stands which are free of charge.